JEFFERSON CENTRAL SCHOOL

BOARD OF EDUCATION

AUGUST 18, 2009

MEETING MINUTES

MEMBERS PRESENT:	Andy VanGlad, George Hotaling, Michael Jonker, Theresa Hait, Greg Starheim (arrived 7:05 p.m.)
OTHERS PRESENT:	Carl Mummenthey, Superintendent; Dulcie Fowler, District Clerk; Jon Hillis, Director of Instructional Support; Greg Klokiw and Mike Pascazio, CSArch (left at 7:35 p.m.); Larry Musella, Janet Wenner, Dan Singletary

At 7:00 p.m. Board of Education President Andy Van Glad called the meeting to order.

George Hotaling made a motion seconded by Terry Hait to approve the consent agenda items marked “C” as follows: C Agenda for August 18, 2009 C Minutes for July 7, 2009 (Re-org and Regular Meetings) C Approval of Warrants (#104, # 105, #106, #108, #1, #2, #3, #4, #5, #6, #9, #10, #11) and ICA Reports (June 30, July 15, 29 and August 11, 2009) C Approval of Payment to Internal Claims Auditor C Approval of Extracurricular Report (June 30, 2009) C Approval of Monthly Budget Status Reports C Review of Treasurer’s Report (June 30, 2009) Motion Carried 4-0

Consent Agenda Items

Positive Highlights and Calendar of Events Mr. Mummenthey stated that 7^th grade orientation was held today. Mr. Mummenthey thanked Mr. Hillis, Mrs. Little, Ms. Roberts and Mrs. Neary for their help in getting this set for our incoming 7^th graders. Our varsity soccer teams started their practices yesterday. Modified teams will begin their practices on September 1. The Minekill Tournament is not being held this year. Our girls varsity soccer team will play in the Mayors Cup on September 1^st and the boys are scheduled to play September 2^nd. Our opening day is September 8^th. Mr. Mummenthey complimented our custodial crew for working around the construction and preparing the campus for returning staff and students. Mr. Mummenthey then reviewed the Calendar of Events with the Board. Summer Programs Mr. Mummenthey discussed our summer programs. CROP had around 60 students that participated, we had 6 students attend the Driver’s Education program, and we had a number of students attend the regional Summer School. All but two students completed their classes.

Informational Items

Headwdaters Pre-K Update Enrollment is strong this year for our Pre-K program. It has doubled in the last 3 years. There is a total of 40 students enrolled in the program between all three districts. Jefferson has 12 students enrolled with 1 student on the waiting list. Capital Project Update Mr. Mummenthey introduced Greg Klokiw. Greg introduced Mike Pascazio as our Construction Site Coordinator. Greg stated that we will be receiving updates every other month. He reviewed the update with the Board. He stated that Mr. Mummenthey will have the back up to the financial information. Mr. Mummenthey has a meeting scheduled next Tuesday to go over office furniture. Greg then had Mike speak about the construction part of the project. Mike reported that kids will start on the 8^th. He reviewed what will be happening before the start of school, when students arrive, and after the start of school. He stated that paving will take place on the 3^rd and sidewalks will be poured on Monday. The Board thanked Greg and Mike for coming to the meeting and updating them on the project. NYSSBA Conference Mr. Mummenthey noted that the NYSSBA conference is being held October 15^th -18^th. There is a booklet with all information on the conference in the Boards folders. Mr. Mummenthey asked the Board to let Dulcie know if they are interested in attending as soon as possible. Regents Results and Elementary Benchmark Assessments Mr. Hillis reviewed the handout with the Board. He pointed out that we had 0 no shows and those who failed will retake the test. Mr. Starheim asked if there is any comparative data. Mr. Hillis stated NYSTART will have comparative data in the Spring. The Elementary Benchmark Assessment for 08-09 was for K-4 and for 09-10 will be for K-6. The data taken from this year will be used next year to track student progress. The Board thanked Jon for his report.

Mr. Starheim asked if we were doing an RFP for vehicle maintenance. Mr. Mummenthey stated that the time period would be January – December. Mr. Van Glad asked if the claims auditor is secured through an RFP. Mr. Mummenthey stated that the Board can appoint an auditor but could also do an RFP. A discussion followed on RFP’s for auditors. Mr. Mummenthey noted that with an RFP we do not necessarily have to go with the lowest bidder.

Public Comment

Michael Jonker made a motion seconded by Greg Starheim to declare the following as surplus (1 Goodyear Ultra Grip Snow Tire 215/70R15; 4 Goodyear all-season tires 215/70R15; 2 Winterforce Snow Tires 215/70R15) as presented and directs the Superintendent to dispose of as per Board policy. Motion Carried 5-0	School Operating Business Surplus Items
George Hotaling made a motion seconded by Terry Hait to approve the transportation contracts (as presented) between Jefferson Central School and: Charlotte Valley C. S.; Effective Dates: 9/8/09 - 6/30/10 Middleburgh C. S.: Effective Dates: 7/1/09 – 6/30/10 Motion Carried 5-0	Transportation Contracts Charlotte Valley Central School Middleburgh Central School
Greg Starheim made a motion seconded by George Hotaling to approve the Partnership Agreement between Jefferson Central School and SUNY Cobleskill for Pre-calculus & Statistics classes. Motion Carried 5-0	SUNY Cobleskill Partnership Agreement Pre-Calculus & Statistics Classes
Terry Hait made a motion seconded by Michael Jonker authorizing the Superintendent to sign a contract with the Catskill Watershed Corporation for an education grant in the amount of $4,226 for a project titled Special Program – Frost Valley, and to ensure that activities and programs funded by said grant are carried out in accordance with grant requirements. Motion Carried 5-0	Catskill Watershed Corporation
George Hotaling made a motion seconded by Greg Starheim authorizing a transfer of $100,000 to the district’s Employee Benefit Accrued Liability Reserve Fund, as authorized by General Municipal Law §6-p. from the district’s unappropriated fund balance. Motion Carried 5-0	Accrued Liability Reserve Allocation
Michael Jonker made a motion seconded by George Hotaling authorizing a transfer of $30,000 to the district’s Retirement Contribution Reserve Fund, as authorized by General Municipal Law §6-r, from the district’s unappropriated fund balance. Motion Carried 5-0	Retirement Contribution Reserve Allocation
Greg Starheim made a motion seconded by Terry Hait authorizing a transfer of $10,000 to the district’s Unemployment Insurance Payment Reserve Fund, as authorized by General Municipal Law §6-m, from the district’s unappropriated fund balance. Motion Carried 5-0	Unemployment Reserve Allocation
George Hotaling made a motion seconded by Greg Starheim authorizing an increase in the voter-approved budget for the 2009-10 school year of $24,146.03, and appropriates the same sum from the district’s unappropriated fund balance, for the purpose of providing a summer academic and enrichment program for students for the period beginning June 29, 2009 and ending July 31, 2009; with said appropriation coded to the following general fund accounts: A2850-400-00 $2,060.00 A5510-163-00 $4,496.25 A5510-455-05 $1,352.10 A7140-150-00 $10,060.00 A7140-160-00 $3,312.90 A9060-800-00 $2,864.78 $24,146.03 Motion Carried 5-0	CROP Summer Program Appropriation
Greg Starheim made a motion seconded by George Hotaling to appropriate a sum of $84,012 from the district’s unappropriated fund balance for the purpose of completing emergency asbestos abatement and removal for SED project #0-001-009. Motion Carried 5-0	Asbestos Abatement Appropriation
Greg Starheim made a motion seconded by George Hotaling authorizing the opening of an account for the Mathematics Honor Society under the Extracurricular Account. Motion Carried 5-0	Authorization to Open Account Under Extracurricular Account
George Hotaling made a motion seconded by Terry Hait to approve a tax levy in the amount of $2,262,208 for the 2009-2010 school year and authorizes the Superintendent to contract with Schoharie County Real Property Tax office for the printing of tax bills. Motion Carried 5-0	Tax Warrant
Greg Starheim made a motion seconded by Michael Jonker to award the following cafeteria bids for the 2009-2010 school year: Huff Ice Cream (Ice Cream), Crowley (Milk Products), George West Bakers (Bread Products), as presented. Motion Carried 5-0	Cafeteria Bids
Terry Hait made a motion seconded by Michael Jonker to approve the following exchange student for the 2009-2010 school year: Name Country Host Family Alina Warnken Germany Meadowcroft Motion Carried 5-0	Student Business YFU – Exchange Student Alina Warnken
Michael Jonker made a motion seconded by Greg Starheim to rescind the following Fall Coaching Appointments: Name Position Reason George Hotaling Girls Modified Soccer To accept another (Volunteer) position Billy Rasi Boys Modified Soccer Moving outside of region Motion Carried 5-0	Personnel Appointments/Resignations Fall Coaching Appointments Rescinded
Terry Hait made a motion seconded by Michael Jonker to appoint the following Fall Coaches: Name Position Alesia Eppich Girls Modified Soccer George Hotaling (Volunteer) Boys Modified Soccer Motion Carried 5-0	Fall Coaching Appointment
George Hotaling made a motion seconded by Terry Hait to appoint the following as bus drivers and bus driver substitutes for the 2009-2010 school year, as presented. Bus Drivers: Substitutes: Ruth Fyfe (Head Bus Driver) Ira Fyfe, Jr. Russell Brovetto Ira Fyfe, III Paul Langer Gordon Miller Grant Mattice Robert Foland (pending fingerprint Victor Figueroa clearance) Larry Musella Amos Gray Motion Carried 5-0	Bus Drivers and Driver Substitute Appointments
Michael Jonker made a motion seconded by Terry Hait to approve the substitute registry for the 2009-2010 school year, as presented. Substitutes: Julie Adams Jessica Barker Christine Bivona Betty Jones Janis Krohn Teresa Loveless (full-time substitute) Kay McBride (full-time substitute) Melissa Thompson Jennifer Van Cleef Mischell Wade Kyra Wehmeyer Daniel Wenner Motion Carried 5-0	Substitute Appointments
George Hotaling made a motion seconded by Terry Hait to appoint Jennifer Watson to the substitute registry for the 2009-2010 school year. Motion Carried 5-0	Substitute Appointment
Greg Starheim made a motion seconded by George Hotaling to approve five additional days of per-diem summer work (1/200^th of salary) for Jennifer Roberts, school counselor (from 10-month, 20 days to 10-month, 25 days). Motion Carried 5-0	Roberts Additional Summer Work Days
George Hotaling made a motion seconded by Michael Jonker to appoint the following as Co-curricular Coordinators and Extracurricular Advisors for the 2009-2010 school year: Coordinators: CDEP Paul Watson Arts in Education Linda Rohacevich and Dee Neary ELA Andi Cammer (K-4) Joan Clayton (5-12) Mathematics Dawn Snyder (K-4) Dee Neary (5-12) Science Debra Manning (K-4) Joe Henry (5-12) Social Studies Michelle Decker (K-4) JoAnn Little (5-12) Advisors: Band Director Carol Parker Choral Director Judi Hall Colorguard Director Judi Hall Community Service & Stephanie Dibble Senior Class Advisor National Honor Society Helen Rockwell National Junior Honor Society Laura VanGlad Drama/Play Director Andi Cammer and Judi Hall Student Senate Sandi Ganci Yearbook Advisor John Toroni Coordinators and faculty advisors shall be compensated per the terms of the JTA contract. Motion Carried 5-0	Co-Curricular & Extracurricular Appointments
Greg Starheim made a motion seconded by George Hotaling to appoint Donna Barker as Tax Collector of Jefferson Central School for the 2009-2010 school year. Stipend: $2,381.00 Motion Carried 5-0	Tax Collector
#4531 Field Trip Policy – Second Reading (with revision)	Policies
No public comment.	Public Comment
Senior Citizens’ Real Property Exemption Mr. Mummenthey stated that he has finished the list of comparables. He has not met with Mark Los. He would like Mark to run a model for the Board. Mr. Mummenthey noted a December deadline to make a decision. He would like to have a public hearing in late September. 7-12 Handbook Mr. Hillis reviewed the draft handbook with the Board. He stated that students in grades 7-12 will receive the handbook opening day. He also said that the handbook will be on the JCS website for everyone to have access to. The handbook will be reviewed each year. A discussion followed regarding the parent/student signing of the handbook. Mr. Van Glad stated that he did not see why parents and students needed to sign the handbook. Mrs. Hait said to her the parent/student signing the handbook just says they have received the information. The Board decided that there would need to be a vote in order to approve the handbook. Greg Starheim made a motion seconded by Terry Hait to approve the handbook. There was further discussion about the signing of the handbook. Greg Starheim rescinded his motion. Greg Starheim made a motion seconded by Michael Jonker to approve the annual student/parent signature in the 7-12 handbook, as presented. Motion Carried 4-1-0 Transition from CROP to a new After School Program (ASP) Mr. Mummenthey stated that since CROP was not funded this year, we have created a new After School Program (ASP) for students. This program will be an academic and recreational program for students. There is a sliding fee for this program for students to attend. Mr. Mummenthey reviewed the ASP information with the Board. The Board agreed to vote on the ASP. Greg Starheim made a motion seconded by Terry Hait to approve the After School Program as presented. Motion Carried 5-0	Board Discussion 7-12 Parent/Student Handbook Approval
Superintendent Evaluation The Superintendent’s Evaluation will be discussed in Executive Session. Post-employment Benefits Cost Analysis (GASB 45) Mr. Mummenthey discussed the handout on the Post-Employment Benefits Cost Analysis. He specifically pointed out page 6, our total accrued liability which is $10,645,500. This amount will have to be listed on our financials beginning next year. Greg Starheim asked if he could discuss the workshop that he attended with Terry Hait and Mr. Mummenthey. He stated they reviewed goal setting procedures, worked on how BOE performs, recommends to carve out time to talk about goals, etc. It was a good discussion. Terry stated the workshop she attended compared what’s going on in Otsego County and the state. The program looked at census data and studied employment trends that could help inform our region’s BOCES/CTE offerings. Michael Jonker stated the sale of Deer Run to Oorah has been finalized. They are a not-for-profit organization which could mean tax ramifications for the school and town. Mr. Mummenthey thanked Mike for bringing it to our attention.
At 9:27 p.m., Michael Jonker made a motion seconded by George Hotaling to go into Executive Session to discuss the Superintendent’s Evaluation. Motion Carried 5-0	Executive Session
At 10:30 p.m., Greg Starheim made a motion seconded by George Hotaling to come out of Executive Session and into regular session. Motion Carried 5-0	Out of Executive Session
At 10:31 p.m., Greg Starheim made a motion seconded by George Hotaling to adjourn the meeting. Motion Carried 5-0	Adjourn

Dulcie Fowler, District Clerk/Board Secretary

Date Approved

These minutes are considered a draft until approved by the Board of Education.