JEFFERSON CENTRAL SCHOOL

BOARD OF EDUCATION

JANUARY 20, 2009

MEETING MINUTES

 

MEMBERS PRESENT:

Andy VanGlad, George Hotaling, Terry Hait, Michael Jonker (arrived at 7:05 p.m.), Greg Starheim

 

 

OTHERS PRESENT:

Carl Mummenthey, Superintendent; Jon Hillis, Director of Instructional Support; Dulcie Fowler, District Clerk; Marie Schwarzkopf (left at 8:25 p.m.), Andi Cammer

 

 

At 6:30 p.m., the Board of Education began reviewing the Fiscal Management Policies.  Mr. Mummenthey noted that the only two policies that legally required are the Investment Policy and Purchasing Policy.

 

Terry Hait asked about the following policies:

#6130 Budget Adoption – need to update dates

#6150 Budget Transfers – need to change dollar amount

#6215 Senior Citizen Exemption – have NYSSBA update

#6410 Authorized Signatures – we have 2 signers

          (Andy Van Glad and Tracy Fraleigh with George Hotaling as                 

           Deputy Treasurer)

#6500 Bonded Employees and Officers – time frame on bank

           deposits? 

#6650 Internal Auditor – Should be Internal Claims Auditor

#6660 Independent Auditor – we do RFP’s

#6670 Petty Cash/Petty Cash Accounts – We did have $200 on

           hand now we do have $100.

#6710 Purchasing Authority – Superintendent is the Purchasing

          Agent

#6720R Competitive Bidding Procedures Regulation – need to

             change amounts

 

Other policies discussed were:

#6800 Payroll Procedures – Mr. Mummenthey does sign off on the

           payroll

#6830 Expense Reimbursement – Paragraph 2 is about the mileage

rate.  The Board approves the IRS rate as the mileage rate for the school year at their reorganizational meeting in July.

#6900 Disposal of District Property – Greg Starheim suggested we list surplus items on E-Bay.

 

Mr. Mummenthey then went back to #6700R Purchasing Regulations.  Under 5A, Methods of Documentation, he stated that he is working with Meg Hungerford (Internal Claims Auditor) to keep track of it.  Under 5B, Methods of Competition, the Board agreed to change the amount for 3 verbal quotes from $100 - $500 to $500 - $1,000; 3 written quotes from $1,000 - $5,000 to $1,000 - $10,000. 

 

We will be getting input from D’Arcangelo on the Investment Policy.  Mr. Mummenthey will draft policy revisions and bring them to the February meeting.

 

 

Policy Review

At 7:12 p.m. Board of Education President Andy Van Glad called the meeting to order.  Mr. Van Glad noted the fire exits and asked everyone to stand for the Pledge of Allegiance.

 

Meeting Called to Order

 

 

George Hotaling made a motion seconded by Michael Jonker to approve the consent agenda items marked “C” as follows:

 

          C  Agenda for  January 20, 2009

          C  Minutes for December 15, 2008

          C  Approval of Warrants (#45, #46, #47, #48, #49, #50)                 

              and ICA Reports (December 18, 2008 and December 31, 2008)  

          C Approval of Extracurricular Activity Reports  

                (December 2008)

          C  Approval of Monthly Budget Status Reports

          C  Approval of Budget Transfers (over $2,000)

          C  Approval of Budget Transfers (under $2,000)

          C  Review of Treasurer’s Report (November 30, 2008)

 

                                                                         Motion Carried 5-0

Consent Agenda Items

 

 
Positive Highlights and Calendar of Events

Mr. Mummenthey said that the Poetry Out Loud assembly went very well again this year.  It was organized by Jill Perry, with help from Joan Clayton and JoAnn Little.  There was terrific participation again this year.  Dove Henry won the competition and will head to a State competition.  Judges this year were Mr. Mummenthey, Mrs. Rigby, Mr. Potak, Mrs. Little; Mr. Palmer calculated the scores, and Mrs. Clayton helped the students if they forgot their lines. 

 

Mr. Hillis, Mrs. Cammer and Mrs. Clayton worked together on the ELA tests.  Our teachers have done an excellent job in preparing our students for the tests.  Mr. Mummenthey also noted that our school is the only one who has faculty to come in on a Saturday to score the tests.

 

Mr. Mummenthey also mentioned that Jillian Collins was in Washington, D.C. to see the inauguration.  She won an essay contest through the Girl Scouts in order to go to the inauguration.  He is hoping she will be able to come back to school and share her experience with all students.

 

Mr. Mummenthey met with Mr. Cammer and he said that both our boys and girls teams are both poised for sectional play.

 

Mr. Mummenthey reviewed the Calendar of Events with the Board.

 

JCS 2009-2010 School Calendar

Mr. Mummenthey reviewed two versions of the JCS 2009-2010 school calendar with the Board.  He stated that he has shared the calendar with the two unions.  The JTA liked version 1 of the calendars.  Mr. Mummenthey stated that the calendar includes two September conference day.  The staff  will be in for a full day workshop on the 2nd and will work in their classrooms on the 3rd.

 

Informational Items

 

 

 

Capital Project Update

Mr. Mummenthey stated that he would go over information later in the agenda that pertains to the Capital Project.

 

 

 

Marie Schwarzkopf asked permission to use the parking lots for Heritage Day this year.  The Board agreed to let them use the parking lots.  Mr. Mummenthey noted that there will be construction going on at that time.  We will do our best to accommodate the parade line-up.

Public Comment

 

 

Greg Starheim made a motion seconded by Michael Jonker to approve the SED-CAR Memorandum of Agreement between Jefferson Central School and the Center for Disability Services, as presented.                                                     Motion Carried 5-0

Center for Disability Services

(Langan School)

 

 

Greg Starheim made a motion seconded by Terry Hait to approve the CPSE recommendations as presented.  (Student #190772)

                                                                       Motion Carried 5-0

CPSE Recommendations

 

 

Terry Hait made a motion seconded by George Hotaling to approve the district response and corrective action plan for the audit of FY 2008 as presented; and directs the Superintendent and his staff to implement the plan; and directs the District Clerk to forward copies of the document to the district’s external auditor and the State Education Department, as required by Commissioner’s regulation.   

                                                                       Motion Carried 5-0

Audit Corrective Action Plan

 

 

George Hotaling made a motion seconded by Greg Starheim to approve the following Building and Grounds Request Form:

 

Person/Organization     Activity/Facility Usage     Date       Time

Jefferson United              Cabin Fever Talent Show   2/27/09   7:30

Methodist Church                                                                         pm

Pastor Bill St. John

                                                                        Motion Carried 5-0

Buildings and Grounds Request Form

 

 

No Student Business.

Student Business

 

 

 

George Hotaling made a motion seconded by Terry Hait to appoint Allison Hamm to a full-time, temporary long-term substitute position.  Assignment:  Grade 5; Effective Dates:  January 5, 2009 – June 19, 2009; Compensation will be $150 per each day of service.                                                  

                                                                        Motion Carried 5-0

Personnel Appointments/Resignations

Hamm Appointment

 

 

Michael Jonker made a motion seconded by George Hotaling to re-appoint Peter Eklund to our substitute registry for the 2008-2009 school year.                                                     Motion Carried 5-0

Substitute Re-appointment

Eklund

 

 

Terry Hait made a motion seconded by Michael Jonker to approve Linda Rohacevich as a mentor for Allison Hamm.  Compensation will be per the terms of the JTA contract prorated for the period of January 5, 2009 – June 19, 2009.                   Motion Carried 5-0

Mentor Assignment

Rohacevich

 

 

 

 

George Hotaling made a motion seconded by Greg Starheim to approve the following Spring Coaching Appointments:

           John Toroni                                     Boys Varsity Baseball

          Andi Cammer                                  Girls Varsity Softball

          Phil Potak (Volunteer Assistant)     Girls Varsity Softball

          Bill Rasi                                           Boys Modified Baseball

          John Palmer                                     Girls Modified Softball

                                                                        Motion Carried 5-0

Spring Coaching Appointments

 

 

Greg Starheim made a motion seconded by Michael Jonker to approve the following policies (second reading & BOE adoption):

  1. Equal Opportunity (#0100)
  2. School District goals and Objectives (#0200)
  3. Accountability (#0300-to replace #0350)
  4. Board Self-Evaluation (#0310)
  5. Evaluation of the Superintendent of Schools (#0320)
  6. Evaluation of Professional and Support Staff (#0330-#0340)

                                                                          Motion Carried 5-0

Policies

 

 

Mr. Mummenthey updated the Board on the asbestos abatement work we would like to complete prior to the July groundbreaking for the capital project.  He reviewed the scope of the project with the Board and reviewed the cost estimate prepared by PSI, the district’s environmental engineer.  There was a discussion regarding the project’s cost; Mr. Mummenthey recommended to the Board that the majority of the project’s cost be charged against the $8.5 million capital project, with incidental costs paid out of the district’s general fund.  Should the Board wish to shift additional costs to/from the capital budget, they may revise their resolution at a later date.

 

Mr. Mummenthey asked for the Board’s consideration and approval of two resolutions:  a SEQRA resolution (Type II) for the asbestos abatement work and an authorizing resolution for the Asbestos Abatement work.  The authorizing resolution is required because the work will be submitted to SED under a separate project number in order to fast-track the SED approval process.

 

George Hotaling made a motion seconded by Michael Jonker to approve the SEQRA Resolution as presented.

                                                                          Motion Carried 5-0

Capital Project Business

SEQRA Resolution

 

 

Following a question from Greg Starheim, the resolution’s language was modified in two ways:  (1) the resolution authorized a maximum expenditure, rather than a maximum cost and (2) the SED project number was listed in the resolution for the purpose of clarity.

 

Terry Hait made a motion seconded by Michael Jonker to approve the Asbestos Abatement Resolution as revised.  Motion Carried 5-0

Asbestos Abatement Resolution

 

 

No Public Comment.

Public Comment

 

 

Budget Development 2009-2010

Mr. Mummenthey handed out a report on the proposed budget.  The handout showed revenues and expenditures for the 2009-2010 school year.  He noted that state aid cuts and Governor’s “deficit reduction assessment” would require some significant expenditure cuts.

 

 

Mr. Mummenthey and the Board discussed ways in which the district can engage people earlier in the budget process.  At the Board’s suggestion, Mr. Mummenthey will host a series of “town hall” meetings throughout the district in March to update taxpayers and seek community input.  He will continue to present the budget to community groups (senior citizens, Town Board, and fire department) in April as he has done in years past.      

 

RFP’s:  Legal Services and School Bus Maintenance

Mr. Mummenthey reviewed the RFP’s with the Board.  He noted on the School Bus Maintenance RFP that there is a proximity preference.  These will be advertised beginning of February and have RFP’s back by March.

 

Board Discussion

 

 

 

 

 

 

 

 

 

At 10:00 p.m., Michael Jonker made a motion seconded by George Hotaling to go into Executive Session to discuss a legal issue.                                                                            

                                                                         Motion Carried 5-0

Executive Session

 

 

At 10:10 p.m., Greg Starheim made a motion seconded by Michael Jonker to come out of Executive Session and into regular session.                            

                                                                         Motion Carried 5-0

Out of Executive

 

 

At 10:11 p.m., George Hotaling made a motion seconded by Michael Jonker to adjourn the meeting.                        Motion Carried 5-0

Adjourn

 

 

 

 

 

 

Dulcie Fowler, District Clerk

 

Date Approved

 

These minutes are considered a draft until approved by the Board of Education.