JEFFERSON CENTRAL SCHOOL

BOARD OF EDUCATION

FEBRUARY 23, 2009

MEETING MINUTES

MEMBERS PRESENT:	George Hotaling, Terry Hait, Greg Starheim
MEMBERS ABSENT:	Andy VanGlad, Michael Jonker
OTHERS PRESENT:	Carl Mummenthey, Superintendent; Jon Hillis, Director of Instructional Support; Dulcie Fowler, District Clerk; Jenna Bolton-Carls (left at 7:50 p.m.), Dove Henry (left at 7:55 p.m.), Chelsea Martin(left at 8:45 p.m.), Hailee Pasa (left at 8:45 p.m.), Jane McIntosh-Martin (left at 8:45 p.m.), Andi Cammer

At 7:00 p.m. Board of Education Vice President George Hotaling called the meeting to order. Mr. Hotaling noted the fire exits and asked everyone to stand for the Pledge of Allegiance.	Meeting Called to Order
Greg Starheim made a motion seconded by Terry Hait to approve the consent agenda items marked “C” as follows: C Agenda for February 23, 2009 C Minutes for January 20, 2009 C Approval of Warrants (#52, #53, #54, #55, #56, #57, #58, #61, #62, #63, #64) and ICA Reports (January 15, 2009, January 27, 2009, and February 11, 2009) C Approval of Payment to Internal Claims Auditor C Approval of Extracurricular Activity Reports (January 2009) C Approval of Monthly Budget Status Reports C Review and Approval of Treasurer’s Report (December 31, 2008) C Approval of Revised Treasurer’s Reports (October 31, 2008 and November 30, 2008) Terry Hait asked the following questions: Warrant #52, page 1: Window Replacement – why would it come out of that line (water/garbage/contractual)? Mr. Mummenthey explained that it would come out of that line because it is a contractual expense line. Warrant #56, page 2: Payment to Data Management, Inc. for Visitors Pass for $107.50? Mr. Mummenthey explained that the Visitors Pass is a book that has visitors passes in it for visitors to sign in (fill out) when they visit our building. This book has duplicate pages so we know who is in the building and when. Warrant #56, page 4: Payment to Jefferson Methodist Church – the amount seemed high. Mr. Mummenthey explained that we rent the space at the church for two students who are being tutored. They are heating the space (which is usually not heated) and they are also keeping the parking lot and sidewalks plowed and sanded. She also asked about why there were Revised Treasurer’s Reports. Mr. Mummenthey explained that the Baross Scholarship line changed due to disbursements and deposits posted to those reports. Motion Carried 3-0	Consent Agenda Items
BOCES Administrative Budget Presentation Mr. Mummenthey introduced Dr. Jenna Bolton-Carls, Assistant Superintendent for Management Services. Jenna asked the Board to refer to their ONC BOCES folder they received with their Board packets. She reviewed the Three Year Comparison sheet, the Overview and Summary of Changes, Summary of Component Charges, Estimated Revenues, Budget Increase/Decrease, and what Jefferson gets back in aid for the services we purchase. Overall, Jefferson is looking at an increase of 8.85% which totals $52,967. The increase reflects Jefferson’s increase in RWADA. The actual administrative budget increased only 3.66% from year-to-year. Mr. Mummenthey asked about space utilization for the Cyr Center/Occupational Centers. Jenna said that the Board has a meeting scheduled for Thursday. They will be making a decision as to what to do with the offices at the Cyr Center. If the decision is made to move the offices from the Cyr Center to the Occupational Centers, there will need to be renovations done at the Occupational Centers to accommodate them. Renovations will cost $2.3 million. Districts will need to approve this plan. They can pay their share up front or they can borrow with a 10 year payoff. The Board thanked Jenna for coming to the meeting and explaining the Administrative Budget. Mr. Mummenthey asked the Board if they minded going to Public Comment as it was getting late and then continuing with Informational Items as there were students from the Art Club who wanted to address the Board about a trip. The Board agreed to go to Public Comment.	Informational Items
Dove Henry spoke on behalf of the Art Club. She said they wrote a proposal to go to the Philadelphia Museum of Art the weekend of March 20^th. She explained that students will pay for their own food and they would like the use of school vans for transportation. Ms. Mack’s parents have offered to have the students stay at their home for the two nights they are there instead of staying at a hotel (which would cost around $800). There will be 10 students and 2-3 chaperones. She then told the Board their itinerary. Mr. Mummenthey asked them to fill out a field trip form first thing in the morning and thanked them for coming to the meeting. Jane McIntosh-Martin expressed her disappointment in finding out that the spring coaching appointments had already been approved. She was concerned about how Mr. Cammer handled the appointments. Mr. Hotaling thanked her for bringing her concerns to the Board and informed her they would follow up on her concerns.	Public Comment
Positive Highlights and Calendar of Events Mr. Mummenthey reviewed the Calendar of Events with the Board. CROP Grant Mr. Mummenthey reminded the Board that the district is applying for continued CROP funding for a new 5-year period. He thanked Mrs. O’Brien for helping with the grant process.	Informational Items

Boys and Girls Varsity Basketball Mr. Mummenthey said the Boys and Girls Varsity teams are both heading to sectionals. The girls will be playing Milford at Stamford Central on Tuesday night and the boys will be playing Laurens at Laurens Central on Wednesday night.
Terry Hait made a motion seconded by Greg Starheim to accept the donations from Paul Watson, II as follows: 1 Eduware: Wizard Test Maker (Geometry 2008) 1 Eduware: Wizard Test Maker (Algebra 2008) 1 Pre-Calculus: Functions & Graphs (Inst. Ed.) 1 Elementary Statistics: Picturing the World (Inst. Ed.) 1 Elementary Statistics: Picturing the World (Student Ed.) Motion Carried 3-0	Acceptance of Donations
Greg Starheim made a motion seconded by Terry Hait to approve the following Building and Grounds Request Form: Person/Organization Activity/Facility Usage Date Time Jesse Bulka Basketball/Gymnasium Sundays 3:00 1/25 - pm 3/29/09 Ed Slicer Basketball/Gymnasium Saturdays 4:30 Family Night January – February Motion Carried 3-0	Buildings and Grounds Request Form
Terry Hait made a motion seconded by Greg Starheim to approve the CSE Recommendations, as presented. (Student ID #190989) Motion Carried 3-0	CSE Recommendations
Greg Starheim made a motion seconded by Terry Hait to approve the Jefferson Central School 2009-2010 Calendar, as presented. Motion Carried 3-0	2009-2010 Calendar Adoption
Greg Starheim made a motion seconded by Terry Hait to approve the district’s participation in the Bread and Bread Products Bid for the 2009-2010 school year. Motion Carried 3-0	Bread Bid
No Student Business.	Student Business
Greg Starheim made a motion seconded by Terry Hait to appoint Rick Cammer as Athletic Director for the 2008-2009 school year. Compensation will be per the terms of the JTA contract. Motion Carried 3-0	Personnel Appointments/Resignations Athletic Director Appointment Cammer
Terry Hait made a motion seconded by Greg Starheim to appoint Meghan Neary to our substitute registry for the remainder of the 2008-2009 school year. Motion Carried 3-0	Substitute Appointment Neary
No Policies.	Policies

Andi Cammer asked if a union representative needs to be in attendance when the Board is reviewing the policies. Mr. Mummenthey said that a union representative does not need to be in attendance because it is just for policy review; they are not creating new policies. He will review the purpose of the district’s Policy Committee with both unions’ leaders. Motion Carried 3-0	Public Comment
Budget Development 2009-2010 Mr. Mummenthey met with the budget task force. We have 12-13 people on the task force. They looked at the budget that was drafted in January. Carl reviewed a handout of the “knowns” and “unknowns” for the 2009-2010 budget. He also reviewed a zero-growth budget scenario with the Board. Also included in the packet was a list of potential cost savings (proposed cuts and cuts for consideration). He also had good news about the fuel prices for next year. There is a 45.7% savings for #2 heating oil and a cost savings of 41.8% for diesel fuel. Budget Outreach Mr. Mummenthey will be going out into the community in March for informal meetings on the budget. He has meetings scheduled at T&T’s, the Senior Center and the Power Authority. A postcard will be sent out in the next few days inviting community members to these meetings. Fiscal Policies Mr. Mummenthey asked if they could discuss these at next month’s meeting. Administrative Re-organizational Plan: Progress Update Mr. Mummenthey discussed the re-organizational plan. He handed out organizational charts which included a 2008-2009 organizational chart, a chart with the principalship, a central office staff three year re-organizational planning sheet, and a financial analysis sheet. He will bring a formal recommendation to the Board in March regarding the timing of our transition to a K-12 principal.	Board Discussion
At 9:47 p.m., Terry Hait made a motion seconded by Greg Starheim to go into Executive Session to discuss two personnel issues and 1 legal issue. Motion Carried 3-0	Executive Session
At 10:55 p.m., Terry Hait made a motion seconded by Greg Starheim to come out of Executive Session and into regular session. Motion Carried 3-0	Out of Executive
At 10:56 p.m., Greg Starheim made a motion seconded by Terry Hait to adjourn the meeting. Motion Carried 3-0	Adjourn

Dulcie Fowler, District Clerk

Date Approved

These minutes are considered a draft until approved by the Board of Education.