JEFFERSON CENTRAL SCHOOL

BOARD OF EDUCATION

OCTOBER 21, 2008

MEETING MINUTES

 

MEMBERS PRESENT:

Andy VanGlad, George Hotaling, Greg Starheim, Michael Jonker, Theresa Hait

 

 

OTHERS PRESENT:

Carl Mummenthey, Superintendent; Jon Hillis, Tracy Fraleigh

 

At 8:10 p.m. Board of Education President Andy VanGlad called the meeting to order.  Mr. VanGlad noted the fire exits and asked everyone to stand for the Pledge of Allegiance.

 

Greg Starheim made a motion seconded by George Hotaling to approve the consent agenda items marked “C” as follows:

 

          C  Agenda for October 21, 2008

          C  Minutes for September 16, 2008 & September 25, 2008

          C  Approval of Warrants (#17, 18, 19, 20, 21, 22, 24, 25, 26,   

              27) and ICA Reports (September 8, 24 & October 8,

              2008)  

          C  Approval of Payment to Internal Claims Auditor

          C Approval of Extracurricular Activity Reports (August &

              September 2008)

          C  Approval of Monthly Budget Status Reports

          C  Approval of Budget Transfers (over $2,000)

          C  Approval of Treasurer’s Report (July & August 2008)

 

Greg Starheim noted a correction to the September 25 minutes as it should read “Special BOE Meeting” not “Audit Committee Meeting”.

 

Terry Hait asked if LTA’s are enrolled in the TRS for retirement.  Mr. Mummenthey said that they are.  She also asked about Springbrook tuitions.  Mr. Mummenthey clarified the tuition rates.

 

Greg Starheim asked about Ricoh paper purchases, which seemed high.  Mr. Mummenthey explained that the Ricoh paper bid is a state contract; the purchase represents a full year’s use.

 

Motion Carried 5-0

Consent Agenda Items

 

 
Positive Highlights

Mr. Mummenthey reviewed the Calendar of Events with the Board. 

 

ONC BOCES Study

Mr. Mummenthey updated the Board on the ONC BOCES Reorganizational Study.  The Rockefeller Institute has not issued an interim report.  Their written report is due on November 19th.  Area superintendents and Boards continue to advocate for ONC BOCES.

 

 

Informational Items

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Capital Project Update

The architects plan to deliver our plans to the State Education Department by month’s end.  We are beginning to “phase” the work.  Architects will meet with the Board in November or December.

 

Superintendent’s Conference Day Preview

Mr. Hillis reviewed the agenda for the upcoming Conference Day. 

 

 

 

No Public Comment.

Public Comment

 

 

Michael Jonker made a motion seconded by Terry Hait to accept the following donations:

A.     A Univeral Fitstep (model #2926525) donated by Ed Slicer

B.     $20.00 donated by Mr & Mrs. Kilby

C.     $100.00 donated by Allan Hacklin, Ed Atkins and Warner Rentsch for the library.

                                                                         Motion Carried 5-0

Acceptance of Donations

 

 

Terry Hait made a motion seconded by George Hotaling to approve the Building and Grounds Requests as presented.

 

Person/Organization      Activity/Facility Usage    Date           Time

Tiger Cub Scouts/           Meetings/Atrium &        Tues.          3 - 4

Cathy Rasi                       Grounds                         10/7/08-

                                                                               6/23/09

  

                                                                          Motion Carried 5-0

Approval of Building and Grounds Request Form

 

 

Michael Jonker made a motion seconded by George Hotaling to approve the Bond Resolution (dated October 21, 2008) for the purpose of purchasing a new bus and a van and authorizes the issuance of serial bonds in an aggregate principal amount not to exceed $95,145; and to raise so much as may be necessary, through the local tax levy, in annual installments, to satisfy said obligation.

                                                                          Motion Carried 5-0

Bond Resolution

 

 

George Hotaling made a motion seconded by Greg Starheim to approve the Memorandum of Agreement between Jefferson Central School and ONC BOCES for the CROP after school program, as presented.

 

Michael Jonker asked when the funding expired and if funds will be available.  Mr. Hillis indicated that funding expires on June 30th and that we will be applying for continued funding.                                                                                   

                                                                          Motion Carried 5-0

CROP MOA

 

 

Michael Jonker made a motion seconded by Greg Starheim to approves the application for a corrected tax roll covering parcel #179.-1-8.1 owned by Margarete Waller, Town of Jefferson, due to the Enhanced Star being removed in error.

                                                                          Motion Carried 5-0

Tax Adjustment

Waller

 

 

 

Greg Starheim made a motion seconded by Terry Hait to approve the resolution in support of ONC BOCES and directs the Superintendent to forward the Board resolution to Commissioner Mills, local legislators, and other interested parties, in advocacy of ONC BOCES.  

 

Michael Jonker made a motion seconded by Greg Starheim to rescind the motion.                                           Motion Carried 5-0

 

Michael Jonker made a motion seconded by Greg Starheim to approve the revised resolution in support of ONC BOCES and directs the Superintendent to forward the Board resolution to Commissioner Mills, local legislators, and other interested parties, in advocacy of ONC BOCES.                            Motion Carried 5-0

Resolution Supporting ONC BOCES

 

 

Terry Hait made a motion seconded by George Hotaling to declare the following vehicle as surplus and authorizes the Superintendent to advertise said vehicle to interested bidders:

    1998 International Bus, 60 passenger, 100,262 miles

                                                                            Motion Carried 5-0

Bus Bid/Surplus

 

 

No Student Business.

Student Business

 

 

 

Michael Jonker made a motion seconded by Greg Starheim to re-appoint Irene Kemler to the substitute registry for the 2008-2009 school year.                                                       Motion Carried 5-0

Personnel Appointments/Resignations

Substitute Aide Re-appointment

Kemler

 

 

George Hotaling made a motion seconded by Michael Jonker to approve Jennifer Van Cleef to our substitute registry for the  2008-2009 school year.                                              Motion Carried 5-0

Substitute Appointment

Van Cleef

 

 

Terry Hait made a motion seconded by Greg Starheim to approve an increase in the full time equivalent (FTE) for Tracy Fraleigh, District Treasurer, from .80 FTE to .93 FTE.                Motion Carried 5-0

Fraleigh FTE Adjustment

 

 

George Hotaling made a motion seconded by Michael Jonker to re-appoint Carl J. Mummenthey to a three-year term as Superintendent for the period beginning September 1, 2008 and extending through August 31, 2011; and that the Board adopts and authorizes the terms and conditions of Mr. Mummenthey’s employment as set forth in the employment agreement dated October 21, 2008; and further, that the Board authorizes the President of the Board of Education, Mr. VanGlad, to execute said contract and file signed original copies with the District Clerk and the ONC BOCES District Clerk.

Michael Jonker – Yes; Greg Starheim – Yes; George Hotaling – Yes; Andy Van Glad – No; Terry Hait - Abstained

                                                                         Motion Carried 3-1-1

Superintendent’s Contract

 

 

Michael Jonker made a motion seconded by Greg Starheim to appoint Jane McIntosh-Martin as Cheerleading Advisor and Laura VanGlad as Volunteer Assistant for the 2008-2009 season, with payment as per the terms of the JTA contract.

                                                                        Motion Carried 5-0

Cheerleading Advisor

 

 

 

George Hotaling made a motion seconded by Greg Starheim to establish a $500 stipend and appoint Deb Hornbeck and Carmel Evers as A.M. Cafeteria Supervisors for the 2008-2009 school year.  ($250 each)                                                     Motion Carried 5-0

A. M. Cafeteria Advisor

 

 

Terry Hait made a motion seconded by Greg Starheim to approve a contract with Darrilyn Dart for $2,000 as music accompanist for the 2008-2009 school year.                                     Motion Carried 5-0

Music Accompanist

 

 

 

Compensation, Benefits and Retirement Benefits for Non-unit Staff (First Reading & Review)

 

Terry Hait pointed out that there was a typo in section 4.  Greg Starheim stated that the policy language was too strict/binding.  He expressed concerns regarding long-term, post-employment benefits and their costs.  Mr. Mummenthey will revise the policy for the November Board meeting.

Policies

 

 

No Capital Project Business.

Capital Project Business

 

 

No Public Comment.

Public Comment

 

 
Policy Books

Mr. Mummenthey stated that there are six policy books now updated.  After much discussion, there was consensus that the Board would meet briefly prior to the start of each Board meeting to review sections from the Policy Book.

 

Rolphie Fund Update

Mr. Mummenthey distributed updated guidelines for administration of the Rolphie Fund.  Mike Jonker volunteered to represent the Board on the committee.

 

Snow Bid Results

Mr. Mummenthey reviewed the bid with the Board.  Upon further discussion, the Board asked Mr. Mummenthey to negotiate the pricing with Mr. Reed and present a contract for review in November.

 

Greg Starheim made a motion seconded by George Hotaling to have the Superintendent negotiate the pricing for the snow bid.

                                                                          Motion Carried 5-0

Board Discussion

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Negotiate Snow Bid

 

 

No Executive Session.

Executive Session

 

 

At 10:15 p.m., George Hotaling made a motion seconded by Terry Hait to adjourn the meeting.                           Motion Carried 5-0

Adjourn

 

 

 

 

 

 

Carl Mummenthey, Acting Clerk

 

Date Approved

These minutes are considered a draft until approved by the Board of Education.