JEFFERSON CENTRAL SCHOOL

BOARD OF EDUCATION

NOVEMBER 18, 2008

MEETING MINUTES

MEMBERS PRESENT:	Andy VanGlad, George Hotaling, Theresa Hait, Greg Starheim, Michael Jonker
OTHERS PRESENT:	Carl Mummenthey, Superintendent; Jon Hillis, Heather Jonker, Nate Jonker, James Sackett, D. A. (entered 8:10 p.m.)

At 6:47 p.m., the Board of Education met in workshop to review policies. The Board reviewed section 0000 (Goals and Objectives) of their Policy Books. They discussed the following policies: #0310 – Evaluation of School Board Operational Procedures This policy is not being followed. This policy is not mandated, but recommended. They agreed they were all comfortable with the policy language and decided they should meet to do their self-evaluation post Re-org. #0350 – Evaluation of Instructional Programs After discussing this policy, they decided that Mr. Mummenthey would do a draft policy revision. #0330 – Evaluation of Professional Staff #0340 – Evaluation of Support Staff Mr. Mummenthey suggested merging these two policies with reference to proper documents. #0320 – Evaluation of Superintendent Mr. Mummenthey pointed out that the current policy conflicts with his employment contract. He suggested changing the language of the policy. #0200 – School District Goals and Objectives There is no mention of standards/assessments. Should revise #1 to include safety goals for staff, students and visitors. #100 – Equal Opportunity Mr. Mummenthey suggested adding language on sexual orientation to the policy. The workshop ended at 7:10 p.m. The Board’s next policy workshop will begin at 6:30 p.m. on December 15^th before the Board Meeting. They decided that they will review the Fiscal Management section (6000) of their policy books.

Policy Meeting Workshop

At 7:10 p.m. Board of Education President Andy Van Glad called the meeting to order. Mr. Van Glad noted the fire exits and asked everyone to stand for the Pledge of Allegiance.

Meeting Called to Order

George Hotaling made a motion seconded by Michael Jonker to approve the consent agenda items marked “C” as follows: C Agenda for November 18, 2008 C Minutes for October 21, 2008 (Regular & Audit Committee) C Approval of Warrants (#28, #29, #30, #32, #33, #34, #35) and ICA Reports (October 22 & November 4, 2008) C Approval of Extracurricular Activity Reports (October 2008) C Approval of Monthly Budget Status Reports C Review of Treasurer’s Report (September 2008) Terry Hait had the following questions: Warrant #28, page 6, the pay difference between Lubber and Rockefeller (page 8). Mr. Mummenthey stated that there is a pay difference when there is one official vs. two officials. There are also different rates of pay for modified, JV, and Varsity competitions. Mr. Mummenthey will check with Tracy Fraleigh about the pay. Warrant #32, page 5, the payment to ONC BOCES Treasurer. Mr. Mummenthey explained that these bills were not paid during the billing year. She also asked about the payment to McCarthy Tire. She wanted to know what the tires were for (van or bus). Mr. Mummenthey stated that it was for bus tires. Budget Status Report, page 4. She wanted to know why there was an adjustment of $64,311.19. Mr. Mummenthey stated that the adjustment was for construction management fees. Mr. Mummenthey noted that the $950,000 BAN was publically sold and that NBT was the successful bidder with a rate of 3.1%. George Hotaling asked the following questions: He asked about Frost Valley and if that should show up on the Extra-curricular Fund. Mr. Mummenthey stated that it should not and that we front the money and then get reimbursed from a Catskill Watershed Corporation grant. It will eventually appear on the revenue line. He also asked if anyone sees itemized bills from CSArch. Mr. Mummenthey explained that they have a payment schedule and he will bring that to the next meeting. He also explained that until a contract was signed, we withheld payment on all invoices. Motion Carried 5-0	Consent Agenda Items
Positive Highlights Mr. Mummenthey reviewed the Calendar of Events with the Board. Terry Hait mentioned that she would not be able to attend the next meeting due to the meeting on ONC BOCES in Oneonta. She asked if the meeting could be moved. The Board decided to move the meeting to Monday, December 15^th. Mr. Mummenthey mentioned that we once again had a successful Fall Concert and Open House. We had our NHS, NYS Mathematics Honor Society and NJHS inductions. We should be very proud of our students as we had an enormous number of students inducted. The Student Senate had a successful Blood Drive once again this year. College night went very well. Mr. Mummenthey thanked Mr. Hillis and Ms. Roberts for planning this for parents. There will be a session in January on financial aid. The 5^th grade had their Social Studies exam. The 4^th grade now has a science club with Mr. Henry and Mrs. Van Glad. Mr. Mummenthey thanked Mrs. Spanhake and Ms. Sperbeck for starting this club. ONC BOCES Study Mr. Mummenthey noted that the report will be released on November 19^th. He will be attending a Cabinet meeting on Thursday where they will plan a response to the report. There will be a public meeting on December 16^th in Oneonta. Capital Project Update The plans are at State Ed. Mr. Mummenthey would like to bring PSI in to speak to the Board regarding the asbestos in the crawl spaces. There are two small piles that the state will have us either remove or encapsulate. We are waiting for a cost estimate which we anticipate may be between $75,000 - $100,000. CSArch will be meeting with Mrs. Hall, Mrs. Parker and Mrs. Cammer tomorrow (Wednesday).	Informational Items
No Public Comment.	Public Comment
Terry Hait made a motion seconded by Michael Jonker to accept the following donation: A. $150 from Irene Kemler Motion Carried 5-0	Acceptance of Donations
Greg Starheim made a motion seconded by George Hotaling to approve the Building and Grounds Request as presented. Person/Organization Activity/Facility Usage Date Time Girl Scouts/ Meetings/Classroom 3^rd Wed 2:45 - Laura Van Glad ea. mo. 4:45 & TBA Motion Carried 5-0		Approval of Building and Grounds Request Form
Greg Starheim made a motion seconded by Michael Jonker to approve the Application for Refund and Credit of Real Property Taxes covering parcel #180.-1-14 owned by Daniel & Mehrdokht O’Connor, Town of Blenheim, due to the Veteran’s exemption and stipulation not being entered on the Final Assessment Roll. BAR Approved. Motion Carried 5-0		Tax Adjustment O’Connor
Greg Starheim made a motion seconded by George Hotaling to award the contract for snow removal services to Evergreen Lawn Care and Snow Removal at a contract price of $65 per application for a grit/salt mixture and $85 per hour per piece of equipment for the 2008-2009 school year, as per the attached agreement. Motion Carried 5-0		Snow Removal Contract
Terry Hait made a motion seconded by George Hotaling to declare the following as surplus and directs the Superintendent to dispose of as per Board policy. 2 – GE color televisions (model # 20GT307, serial #’s 937311516 and 937311449) Motion Carried 5-0		Surplus Items
Greg Starheim made a motion seconded by George Hotaling to approve the Report of Uncollected Taxes as presented and directs the District Clerk to forward the necessary paperwork to the County’s Real Property Tax Office. Motion Carried 5-0		Report of Uncollected Taxes
Michael Jonker made a motion seconded by George Hotaling to approve the CSE recommendations as presented. (Student ID # 190932) Motion Carried 5-0		CSE Recommendations
Greg Staheim made a motion seconded by Terry Hait to accept the bid for bus #52 from Tampa Bus Market, Inc. in the amount of $4,100. Motion Carried 5-0		Bus Bid
No Student Business.		Student Business
Michael Jonker made a motion seconded by George Hotaling to appoint Jennifer Roberts as a Volunteer Assistant Cheerleading Coach for the 2008-2009 school year. Motion Carried 5-0		Personnel Appointments/Resignations Volunteer Coaching Assistant Roberts
Greg Starheim made a motion seconded by George Hotaling to approve a new policy on Compensation, Benefits and Retirement Benefits for Non-Unit Staff, as presented. Motion Carried 5-0		Policies Compensation, Benefits and Retirement Benefits for Non-unit Staff
No Capital Project Business.		Capital Project Business
No Public Comment.		Public Comment

2008-2009 State Aid Factors Mr. Mummenthey reviewed the handout on State aid figures for the 2008-09 school year. He explained that the Combined Wealth Ratio (CWR) drives a lot of the aid. He explained the formulas that determine a Combined Wealth Ratio (CWR) and discussed the following aid factors: Public and private excess costs, transportation aid, and building aid. 2009-2010 Budget Outlook Under the Governor’s proposal we are looking at a $102,000 aid reduction for Jefferson. Next year may be worse. Mr. Mummenthey stated that he has met with Mr. Hillis and Tracy Fraleigh to begin planning for these scenarios. They have saved nearly $20,000 so far this year by freezing certain expenses (field trips, travel and conferences).	Board Discussion
At 8:15 p.m., Michael Jonker made a motion seconded by Terry Hait to go into Executive Session to discuss a legal issue. The Board invited James Sackett, Schoharie County District Attorney, to the Executive Session. Motion Carried 5-0	Executive Session
At 10:00 p.m., Terry Hait made a motion seconded by George Hotaling to come out of Executive Session and into regular session. Motion Carried 5-0	Out of Executive
At 10:01 p.m., Greg Starheim made a motion seconded by Michael Jonker to adjourn the meeting. Motion Carried 5-0	Adjourn

Dulcie Fowler, District Clerk

Date Approved

These minutes are considered a draft until approved by the Board of Education.