JEFFERSON CENTRAL SCHOOL

BOARD OF EDUCATION

DECEMBER 15, 2008

MEETING MINUTES

 

MEMBERS PRESENT:

Andy VanGlad, George Hotaling, Greg Starheim

 

 

MEMBERS ABSENT

Terry Hait, Michael Jonker

 

 

OTHERS PRESENT:

Carl Mummenthey, Superintendent; Jon Hillis, Dulcie Fowler,  Scott Wolf (CSArch – left at 9:15 p.m.), Greg Klokiw (CSArch – left at 9:15 p.m.), Ron Bagoly (CSArch – left at 9:15 a.m.), Joe Armor (PSI – left at 7:55 p.m.), Andi Cammer, Amos Gray

 

 

At 6:52 p.m., the Board of Education met in workshop with CSArch and PSI to review the scope of the project, asbestos project, and bid alternates.

 

Joe Armor was introduced.  He explained that some asbestos debris was discovered during our environmental testing.  He reviewed the pictures of the asbestos materials and explained how they would remove the debris.  He recommended the debris under the front part of the building (roadside) be done during the February break and then during the April break the area under the Tech room will be done.  The third area will be done during the summer. 

 

Approach:  Will remove materials, vacuuming contaminated soil, and then air samples will be taken.  Once they receive clean air samples, they will put down a barrier.    Types of barriers are a spray, concrete, or a rubber membrane.  There will be a third party to make sure that all debris has been removed from the contaminated areas.

 

The expense will be to this years’ budget, but is reimbursable (22-23% out-of-pocket expense).  It will cost between $50,000 - $70,000.  Scott Wolf handed out a timeline of the bidding process.  Removal will be bid out in January for work to be done in February.  PSI will monitor this.

 

Mr. Mummenthey stated that we will make sure that the community is advised of what will be happening.  PSI needs to notify the State that debris was found.

 

Mr. Gray asked if the custodial staff will be able to enter the area they will be working in if they need to get in there.  Mr. Armor said they would but would have to wear suits, etc. and there is a safety course that people need to take.

 

The BOE will need to approve this as an emergency project.  Mr. Mummenthey asked the Board if it was okay for CSArch to get a Project number and letter of intent.  Mr. VanGlad, Mr. Hotaling and Mr. Starheim all agreed that this was okay for them to do.

 

 

 

 

Mr. Klokiw reviewed their timeline: 

October 2008:  Met with SED to review plans.

February 10th :  Meet with SED to go through the project.  Once the project is approved, we can move ahead with the project.

March 31st:  Out to bid

May 1st:  Receive bids

May 19:  Awarding of bids

 

Right now there is an overage of $250,000 - $300,000.  State Ed has asked that the exterior doors that enter into a stairway be replaced.  They also discussed the gym, paving to the tennis courts and adding a fire hydrant to the side of the building.  CSArch may be able to get a variance for the fire hydrant.  The fire department is writing a letter to CSArch about not putting a fire hydrant in.  They would use the hydrant on Main Street and not the one by the building if one was to be put in.

 

He also spoke about a gym variance.

 

Greg handed out a Scope Reduction Sheet.  He reviewed each item that the Site Team had suggested for reductions to the building project.

 

Greg Starheim suggested a ceiling mounted screen in the cafetorium.

 

At 9:15 p.m., the Board took a short break before beginning their Board meeting.

Workshop (CSArch/PSI)

 

 

At 9:25 p.m. Board of Education President Andy Van Glad called the meeting to order.  Mr. Van Glad noted the fire exits and asked everyone to stand for the Pledge of Allegiance.

 

Meeting Called to Order

 

 

George Hotaling made a motion seconded by Greg Starheim to approve the consent agenda items marked “C” as follows:

 

          C  Agenda for  December 15, 2008

          C  Minutes for November 18, 2008 (Regular & Audit         

                Committee)

          C  Approval of Warrants (#38, #39, #40, #42, #43)                 

              and ICA Reports (November 18 and December 3, 2008)  

          C Approval of Extracurricular Activity Reports  

                (November 2008)

          C  Approval of Monthly Budget Status Reports

          C  Review of Treasurer’s Report (October 31, 2008)

 

                                                                         Motion Carried 3-0

Consent Agenda Items

 

 
Positive Highlights

Mr. Mummenthey stated that Jefferson Central School was once again recognized by U. S. News & World Report as one of America’s top high schools.  We are the only school in Schoharie County and in our BOCES to make the list.

 

Mr. Mummenthey thanked the maintenance crew for their work during the power outage.  We did lose some food products and a few classrooms had some pipes that had froze and cracked.  Ira has ordered the parts for the classrooms and they should be fixed shortly.

 

Update on ONC BOCES Study

There is going to be a meeting at 7 p.m. at the Foothills Performance Center, Oneonta.  Mr. Mummenthey and Mr. Hillis will be attending the meeting.  Mr. Mummenthey stated that if anyone would like to go let him know and they can carpool.

 

IRS Mileage Rate

The new mileage rate information was in the Board’s packets.  The new rate as of January 1st is 55 cents per mile.

 

Also, Mr. Mummenthey stated that Rianna Starheim participated in the All-State Concert in Syracuse.  Mrs. Parker and Mrs. Hall also attended the conference.

 

Informational Items

 

 

 

No Public Comment.

Public Comment

 

 

Greg Starheim made a motion seconded by George Hotaling to approve the 2009 Drug and Alcohol Testing Agreement as presented.                                                        Motion Carried 3-0

Partners in Safety Agreement

 

 

George Hotaling made a motion seconded by Greg Starheim to approve the Application for Corrected Tax Roll covering parcel #133.-6-3 owned by Pamela Wilson, Town of Summit, as the Assessor verifies cabin should have been assessed on 2008 assessment roll.  Petition sent to BAR for Assessment of $59,000.

                                                                       Motion Carried 3-0

Tax Adjustment

Wilson

 

 

George Hotaling made a motion seconded by Greg Starheim to approve the rental agreement between Jefferson Central School and Jefferson Methodist Church as presented.    Motion Carried 3-0

Rental Agreement:

Jefferson Methodist Church

 

 

Greg Starheim made a motion seconded by George Hotaling to approve the written plan document dated January 1, 2009, with The Omni Group, for third-party administration of the district’s IRS 403(b) plans for eligible employers.  (on file with the District Clerk)

                                                                        Motion Carried 3-0

Omni Group

 

 

George Hotaling made a motion seconded by Greg Starheim to approve Ferrara, Fiorenza, Larrison, Barrett & Reitz P. C. to represent the Jefferson Central School in relation to the Ultra Low Sulfur Diesel Floating differential charge imposed by Granite Capital Holdings, Inc. d/b/a Mirabito Fuel Group during the 2006-2007 fuel bid period.  The law firm will represent the District in any litigation that may follow and the District will agree to accept the outcome of such litigation.                                                         Motion Carried 3-0

Mirabito

 

 

 

 

No Student Business.

Student Business

 

 

 

Greg Starheim made a motion seconded by George Hotaling to approve the leave of absence for Christy Gaddis for child rearing reasons.  Effective Date:  February 2, 2009 – June 30, 2009.        

                                                                        Motion Carried 3-0

Personnel Appointments/Resignations

Gaddis LOA

 

 

George Hotaling made a motion seconded by Greg Starheim to approve Theresa Loveless as a substitute registry caller for the period of December 9 – December 15, 2008.  Payment will be at a per-diem allowance of $25.00.                                        Motion Carried 3-0

Loveless Substitute Calling

 

 
  1. Equal Opportunity (#0100) – First Reading
  2. School District Goals and Objectives (#0200) – First Reading
  3. Accountability (#0300 – to replace #0350) – First Reading
  4. Board Self-Evaluation (#0310) – First Reading
  5. Evaluation of the Superintendent of Schools (#0320) – First Reading
  6. Evaluation of Professional and Support Staff (#0330-#340) – First Reading                         

Policies

 

 

 

No Capital Project Business.

Capital Project Business

 

 

No Public Comment.

Public Comment

 

 

Fundis Fund:  Allocation Review

Mr. Mummenthey has had two meetings with NBT Bank.  He will bring fund allocations to the January Board meeting.  We have a balanced portfolio right now which, in light of the overall market, has lost money.

 

Budget Development 2009-2010

Mr. Mummenthey asked to postpone this until the January meeting.  He will have the first draft budget at that time.

 

Board Discussion

 

 

 

 

 

 

 

 

 

At 9:40 p.m., George Hotaling made a motion seconded by Greg Starheim to go into Executive Session to discuss a legal issue and a personnel issue.                                               Motion Carried 3-0

Executive Session

 

 

At 10:00 p.m., George Hotaling made a motion seconded by Greg Starheim to come out of Executive Session and into regular session.                            

                                                                         Motion Carried 3-0

Out of Executive

 

 

At 10:01 p.m., George Hotaling made a motion seconded by Greg Starheim to adjourn the meeting.                                                       

                                                                         Motion Carried 3-0

Adjourn

 

 

 

 

 

 

Dulcie Fowler, District Clerk

 

Date Approved

 

These minutes are considered a draft until approved by the Board of Education.